Company and tax details

From Settings → Company settings. The screen is split into five groups: Company, Finance, Inventory, Point of sale, Interface. Every change is recorded in the audit log with who made it and when.

Company

• Legal name and trade name: the first for invoices and the tax report, the second is what your customers know. If they are the same, write it twice.
• Tax registration number: your tax number. It prints on the invoice and is required for a valid tax invoice.
• Commercial registration number and e-commerce registration number, if you have them.
• Address, phone and email: shown in the header of printouts.

Finance

• Base currency: the currency of the books. Shown read-only after the first posted entry, with the note "Locked: posted entries exist".
• Prices include tax: see the next section; it is the most important setting on this screen.
• Rounding tolerance in entries: the largest debit/credit difference accepted and booked to the "Rounding differences" account automatically. The default is 0.01, and it cannot exceed one minor unit of the currency.

"Prices include tax": what does it mean?

This setting tells the system how to read the price you type on an item:

Retail shops usually keep prices inclusive because the customer sees one number on the shelf. Wholesale and services keep them before tax. The basic price list is created with this setting during initial setup, and every price list carries its own flag afterwards, so changing the setting later does not alter existing lists. Read Price lists.

Tax categories

From Home → Tax categories. Each category has a name and a percentage, and one of them is the default given to every new item. A normal shop needs two: the standard rate (16% for example) and zero for exempt items. Changing the rate is reflected immediately on every item linked to the category, so on the day the official rate changes you edit one number, not thousands of items.

A composite category combines more than one tax (VAT plus excise, for example) and is edited from the groups screen, not here.

Inventory

• Cost method: weighted average (the default, simplest for retail) or FIFO. It decides how the cost of goods sold is computed on each invoice.
• Allow negative stock: when off, posting any invoice that sells an item with insufficient balance is refused. A shop that records its goods promptly turns it off; one that sells before recording purchases keeps it on for now. The global setting can be overridden per item from the item form.
• Default warehouse: what is proposed on every invoice and shift that does not specify a warehouse.

Point of sale

• Cash rounding at the cashier: for example 0.10 to round the cash total to the nearest ten agorot. Zero means no rounding. The rounding difference is booked to the "Rounding differences" account.
• Cashier price list: the list every cashier sells from when no list is set on their own profile. See Setting up the cashier user.

Interface

Simple mode hides advanced screens from the menu. Its details, with the feature list, are in Features and simple mode.

Fiscal years and periods

From Advanced accounting → Fiscal year and periods (or the link on the initial setup page). A year is created with a start and end date and twelve monthly periods. Lock a period once its review is done so nothing is posted into it by mistake, and reopen it when needed. Closing the year writes the closing entry and locks all its periods; reopening reverses the entry and is recorded with a reason in the audit log.