Cashier report and end of day review
A short checklist for the owner after the last shift closes: the numbers to reconcile and where to find them.
On this page
Where are the day's numbers?
After the shifts close, the day's numbers live on three screens that complement each other:
- The shift log in the panel: Point of sale, then Shifts. For each shift: cashier, opened and closed times, number of invoices, total sales, opening float, expected, counted, and difference. Filter by status: open or closed.
- The shift screen in the app: from Shifts in the app, each shift with its invoices, returns and receipt vouchers, and the receipts breakdown: cash, card, and other.
- App reports: "Sales by cashier" and "Sales by period" (with a salesman filter) from the documents section of the app, and the detailed panel reports in the report builder.
End of day checklist
- All shifts are closed. Filter the shift log on "open"; the list should be empty. A shift left open collects tomorrow's sales on today.
- Differences are reasonable. Review the Difference column for each shift. A recurring difference for one cashier deserves a look; see Where shift differences are posted.
- Cash was handed over. Each closed shift has a transfer or deposit document for the amount handed over (see Handing over cash).
- Cards match the terminal statement. The total of card receipts across shifts must equal the card terminal statement for the day.
- Cancelled invoices have a reason. Review the shift's cancelled invoices in the app or from Sales, Sales invoices in the panel.
- No pending documents. On every device, make sure the pending queue is empty and nothing is rejected (see Pending and rejected).
Where do card and cheque amounts go?
They are not in the drawer, so they are not part of the expected cash, but they are in the books:
| Payment method | Account | How it is settled |
|---|---|---|
| Card | Card clearing (1210) | When the bank transfers the money, create a deposit from the card clearing account to the bank, with the fee if any. |
| Cheque | Cheques receivable (1300) | Followed from Cheques until deposit and collection; see Cheques. |
| Credit in a customer's name | Customer receivables (1400) | Appears in receivables ageing until collected. |
What happens in the books
A POS invoice of 100: 60 cash and 40 card. A posted receipt voucher with two lines is created:
Debit: Cashier cashbox (1100) 60
Debit: Card clearing (1210) 40
Credit: Cash customer (1410) or the customer receivable 100
Together with the invoice entry itself: Sales (4100) and Output VAT (2300), and Cost of goods sold (5100) against Inventory (1500).
The liquidity report in the panel
Reports, then "Cash liquidity report" shows the balance of every cashbox, bank and card clearing account in its currency and in the base currency, with cheques in hand and issued cheques not yet cleared. After handing over cash, each cashier cashbox balance should equal the change left in its drawer.
Tip
Print the closed shift page or the liquidity report at the end of the day and keep it with the bank deposit slip. A weekly paper reconciliation catches mistakes before they pile up.
For more on financial and tax reports see Financial reports and the VAT report, and for the routine see Daily and monthly routine.
Frequently asked questions
Why does the shift sales total not match the counted cash?
Because sales include cards, cheques and credit, while expected cash counts cash only, plus the opening float and minus cash refunds.
Can a cashier see other cashiers reports?
In the app a cashier sees their own shifts only. Reports for all cashiers are in the panel for those with the reports permission.